While we all long for a paperless society, the fact remains that businesses need paper documents and that comes with a cost.
I am often asked for a printer recommendation only to be instantly rebuffed because of high purchase costs. It is easy to fall into a trap where you buy a cheap printer with great features that has very expensive cartridges.
At the time of writing there are very few printers on the market where the cartridges do not have an included micro-chip embedded into them, increasing the price. The most important consideration when buying a printer is the total cost of ownership and I like to break this down to price per 200,000 pages. Lets run some numbers:
Prices taken from inkman.com.au at time of writing.
Name | Fuji Xerox DocuPrint CM315Z | Brother L9550CDW | HP477FDW | |
Type | Colour Laser MFP
Dual Duplex
| Colour Laser MFP
Dual Duplex | Colour Laser MFP
Dual Duplex | |
Print Features | 29ppm
1200*2400 DPI | 33wpm
1200x2400 DPI | 50ppm
1200x2400 DPI | |
Purchase Cost | $785.95 Incl | $749.95 | $614.99 | |
Cartridge Costs | Black $169.95
Colour $245.95 | Black $89.95
Colour $169.95 | Black $108.99
Colour: $108.99 | |
200,000 Pages Cost
(Genuine & Full Colour) | $31206.36 | $22354.25 | $23598 | |
200,000 Pages Cost
(Genuine & Black) | $6380.04 | $5685.95 | $6228 | |
Price per Page
Colour/Black | $.0156/$0.031 | $0.111/$0.028 | $0.117/$0.031 | |
Notes: | Includes drums, toner and waster toner as per manufacturers recommendation. | Also includes four belt units per 200,000 pages. | This is HP's new PageWide technology, they claim breakthrough total cost of ownership and have no parts on offer other than the cartridges however even HP's website shows it is more expensive even HP's website shows it is more expensive than the Brother. | |
Researching total cost of ownership for your business
Firstly consider duty cycle. That is, how many pages are you currently printing per month. You should be able to find this on your current printer, most likely the lifetime number of pages the printer has handled. This is important because if you select a printer that is not designed to do as many pages as you ask of it, you will have much higher maintenance and repair costs.
Then consider your current workflow processes and where you would like those processes to progress. Would wireless printing from mobile devices be of benefit to you? Could the ability to digitise all documents instantly into the cloud be useful to you down the road? How much time do you spend putting letter heads into the only tray on the printer? Do this process thoroughly, printers can create or expend time very quickly so make sure you choose the right feature set for you.
Then, start looking at printers with an appropriate duty cycle and the correct feature set. To work out the total cost of ownership start will calculating exactly how many of each different consumable the manufacturer says you will need. As an example the Brother L9550CDW uses the following per 200000 full colour pages:
- 33.33 Four Packs of Toner (each toner yields ~6000 pages)
- 8 Drum Units (25000 pages each)
- 4 Belt Units (50000 pages each)
- 4 Waster Toner Cartridges (50000 pages each)
Calculate the cost to buy all of these components, account for inflation of price using your duty cycle (we use our own algorithm derived from the CPI) and run the numbers.
Buying the right printer is incredibly important. You lay down considerable capital on something that will cost you a great deal of money over time and be integral in your office environment. The wrong printer can cost you thousands of dollars and hours of your time so spend some time researching the total cost of ownership and get it right the first time.
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